Bill from what you logged, not from memory
At period end, the bill is already written — in your work log.
Most billing disputes start with a number typed from memory. You finish a stage, sit down to make the bill, and try to recall how much steel went in and how many days the crew worked. Anything you miss, you absorb.
Where the money disappears
When you bill from memory, you systematically undercount. The second steel delivery that came two weeks in. The crew day when the client asked for extra work. The expenses you paid out of pocket and meant to add. They do not make it into the bill, and chasing them afterwards rarely works.
The gap is not usually one large item — it is ten small ones. Each felt too minor to interrupt the flow at the time. By billing day they are gone.
Log it, then bill it
Bill from the log instead. Record work as it happens — quantities, rates and dates — and the bill is just that work for a chosen period, with your contractor charge applied. Nothing to remember; everything is already there.
The discipline is in the log, not in the bill. If you record each delivery on the day it arrives and each labour entry that evening, the bill writes itself at month-end. You are reviewing, not recalling.
Why a locked bill matters
Once issued, a bill should not change. If a line can be quietly adjusted after the fact, the history cannot be trusted — and neither can any dispute resolution that relies on it.
In Siteall the bill locks when issued. The client sees exactly what was billed; you have a clear record that cannot shift later. If a correction is needed, it belongs in the next bill or as a separate adjustment — not as a quiet edit to a bill that already exists.
The billing sequence
- 01Log materials, labour and expenses as they happen.
- 02At billing time, pick the period and review the lines already there.
- 03Apply your charge and issue.
- 04The issued bill locks — your record is set.
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